1300.00 Miscellaneous Policy Items
- Table of Contents
- 1310.00 Encumbrances Account Statement
- 1320.00 Purchase Accumulation Exceeding $25,000
- 1330.00 Rent or Lease of Equipment
- 1340.00 Office Supplies
1310.00 Encumbrances - Banner Finance Report
When the monthly Finance Report is completed, Departments are responsible for reconciling
the outstanding balances on Purchase Orders. These items should be listed on the
Banner Finance Reports. For accounts using OSP funds, Departments are responsible
for contacting their fiscal office in Sponsored Programs.
1320.00 Purchase Accumulation Exceeds $25,000
The accumulation of purchases from any given supplier with a cumulative value in excess
of $25,000 is acceptable; however, the total contract value of each individual purchase
shall not exceed the Department's delegation authority. Departments are NOT allowed
to artificially divide requirements so they can circumvent purchasing regulations.
1330.00 Rent or Lease of Equipment
Departments are authorized to rent or lease equipment with a total contract value
up to $25,000 in accordance with the procedures established in this manual. In the
event the total contract value is over $25,000, Departments must prepare a Purchase
Requisition and submit the PD-1 to Procurement & Contract Services.
1340.00 Office Supplies
The SPB has negotiated contracts for office supplies with very favorable pricing for all state agencies. Departments are strongly encouraged to purchase office supplies from the eMarket using the online eMACS system. Since most office supplies fall within the small purchase threshold (total contract value of $10,000.00 or less), departments are authorized to purchase office supplies independently without Procurement & Contract Services involvement.